Every day, fleet managers face a long task list that can include overseeing vehicle acquisitions, maintaining vehicle and fleet records, coordinating regular and unexpected vehicle maintenance, monitoring and directing driver behavior, and managing costs. Finding a source of operational efficiency in the midst of so many moving parts could change your daily life.

One Fleet Fuel Card to Save Time and Money

10.27.15

gas-tank-moneyEvery day, fleet managers face a long task list that can include overseeing vehicle acquisitions, maintaining vehicle and fleet records, coordinating regular and unexpected vehicle maintenance, monitoring and directing driver behavior, and managing costs. Finding a source of operational efficiency in the midst of so many moving parts could change your daily life.

It exists. The Comdata single fleet card platform is a source of powerful controls, spending options and real-time data that can simplify operations and reduce expenses. With it, you can customize a fuel card for each driver in your company, based on three main factors – behavior, cost categories, and spending allowances.

Flexibility through Customization Equals Control

Your fleet drivers need to use their card for fuel. Your sales team members need fuel and expense capabilities. Your executive team has even broader spending requirements. Build a Comdata fleet card profile for each user or vehicle type, so everyone has what he needs to work effectively.

Your fleet driver needs to make deliveries quickly in order to stay on schedule. You know his vehicle has a tank capacity of 30 gallons. Pre-set the fuel only spend category with a pump shut-off limit for 30 gallons, giving your driver the fuel he needs to stay on track, and allowing you to control spending limits. On the other hand, your sales rep requires more flexible spend categories to allow for fuel, travel and entertainment expenses.

You customize controls for each card that line up with each employee’s role and needs. Each member of your team gets the funds they need to do their job well. You maintain total control over spending decisions and reduce the need for reimbursements, improving driver and fleet management efficiencies.

Profile authorization controls include:

  • Occasions Based Authorization Set and pre-authorize spending limits set by driver, vehicle, day, month and even time of day for total card security.
  • Enhanced Six-Digit Security Pin A million possible pin number combinations enhance card security to reduce the risk of non-authorized use.
  • Pump Shut-Off Limits Dramatically improve cost controls and reduce fraud with the largest network of “Pump Shut Off” sites in the U.S. (95% of all sites) to eliminate the possibility of a driver fueling more than the allowed dollar limit per transaction, day or month.
  • Spend Category Flexibility Set category codes based on spending needs by employee role for total control of allowances.
  • Pay-at-the-Pump Only Limit Set cards for use only at fuel pumps to control spending categories.

Card Management Flexibility Saves You Time

Beyond specifying fleet card use by driver, vehicle and role, added flexibility measures allow you to customize the card on an as-needed basis to address unexpected or emergency needs in real-time. For example, if your fleet driver has a card enabled only for fuel, but blows a tire while on the road, you can add a maintenance allowance to the card to get the driver back on the road with minimal delay. Once the issue is resolved, reset the card to its original spending controls.

The Comdata platform aggregates all user billing records into a single platform. Reviewing and managing fleet costs in aggregate, you are better able to oversee the allocation of funds and maintain a complete snapshot of spending analytics. The result is a more efficient fleet, improved security, and a stronger bottom line.

With a single billing platform, you have the flexibility you need to help your drivers do their job as efficiently as possible, and the control you need for unmatched security and cost management.