With non-fuel costs constituting more than 60% of your total vehicle expenditures, finding a centralized way to manage fleet spending is not a nice to have, it’s a need to have. Even small fleets have a host of non-fuel and alternative spending needs.

One Card Drives Fleet and Financials to Success

11.16.15

Truck at Toll StopWith non-fuel costs constituting more than 60% of your total vehicle expenditures, finding a centralized way to manage fleet spending is not a nice to have, it’s a need to have. Even small fleets have a host of non-fuel and alternative spending needs that include:

  • Maintenance of in-house equipment for vehicle upkeep
  • Vehicle equipment
  • Consumables costs including tires, oil, lubricants, and wiper blades
  • Per diems
  • Tolls
  • Vehicle licenses
  • Unexpected or immediate expenses needed on the road

Managing this variety across a fleet can be time consuming and expensive. A commercial fleet card that allows you to consolidate all spending needs in a single platform is your best bet cost management solution, as well as a source of efficiencies and even revenue in your fleet management processes. The centralized platform streamlines expense reports and increases your control over employee purchases. And as an added benefit, your drivers get the spending flexibility they need to do their job without interruption.

The Comdata Corporate Mastercard Multi-card is the most powerful single spending and expense control solution available. In a single platform, you can allow, capture and track fuel and non-fuel expenditures across your entire fleet. In particular, two Comdata solutions are designed to simplify, automate and optimize your corporate payments.

Pre-set MCC Codes

Control and equip non-fuel purchases by equipping drivers with a Comdata Corporate Mastercard set with pre-allocated MCC codes. With control over what transaction types are allowed on each card, it becomes useful as:

  • A purchasing card
  • A travel and entertainment card
  • A fleet card, for expenses related to company vehicles
  • A Workplace Solutions card, which is a declining limit card
  • A ghost card, which has a virtual MasterCard number assigned to a specific person, department or supplier when you have repeated uses

 Virtual Card Program

Virtual Payments is an automated AP solution that creates incredible financial management efficiencies by automating, coalescing and providing a framework for billing management. The innovative accounting platform includes:

  • Automated electronic invoicing to streamline and secure invoice handling through enhanced control and visibility
  • ConnectPay connects data from multiple platforms so you can pay from one central system
  • A single-use virtual MasterCard, which creates a unique, secure 16-digit account number for each electronic payment, essentially replacing checks

It’s neither necessary nor advisable to put forth the incredible effort needed to compile and manage fuel and alternative expenditures for your varied fleet needs. With a one-card solution from Comdata, you can simplify, automate and optimize your corporate payments, keeping your finances organized and more secure.